Boston, MA
Dec. 5-7, 2016
December 5-7, 2016 | Boston, MA

Sponsor Services


As a sponsor of the forum, you will receive a table to have a presence at the event.  The table is designed to hold colateral and information about your products & services.  It includes the following:

  • One 6' draped table & 2 chairs
  • Standard electrical
  • Company table sign
  • Complimentary Wireless Access

*Note:  Exhibits are located in the Grand Ballroom Foyer. 

Need complete sponsor rules & guidelines?

Learn More


Show Schedule

Sponsor Move-In
Sunday, December 4, 20162:00 pm - 4:00 pm
Sponsor Move-Out
Wednesday, December 7, 20162:00 pm - 4:00 pm
Exhibit Hours
Monday, December 5, 20168:30 am - 6:00 pm
Tuesday, December 6, 20168:30 am - 5:00 pm
Wednesday, December 7, 20168:30 am - 2:00 pm

*Note:  All schedules subject to change.


Audio Visual Equipment & Internet

For any AV equipment rental, wired Internet and electrical needs (not included with your tabletop), please download the following forms and submit them with payment to the Westin Boston Waterfront Hotel. 

Audio Visual:

AV Service Order Form

Please return completed form via email to: or FAX to (617) 532-4889

For any other questions, please call the Audio Visual Department at (617) 849-9069

Internet & Electrical:

Internet & Electrical Service Order Form

Please return completed form via Fax to: (617) 532-4889.

For any other questions, please call the Engineering & IT Department at (617) 532-4868.

Shipping Information

Penfield’s handles all shipping and receiving for the Westin Boston Waterfront hotel.  With completion of this Shipping Form, Penfield’s will be able to deliver your packages to your table before you arrive to set up. 

All materials, literature, products, etc. that will be shipped to the hotel should be sent to the following address:

Westin Boston Waterfront Hotel
ATTN: Guest/Recipients Name
Privacy & Security Forum
425 Summer Street
Boston, MA 02210

All incoming packages will be received and stored in secured areas.  Packages are subject to handling charges and are delivered upon request.

For additional Shipping information, please go to:  Westin Boston Waterfront Hotel Shipping Information.

For any other shipping questions, please call Penfield’s at (617) 532-4635 or email them at  Fax number is (617) 532-4630.

HIMSS Media Client Services Contact

For any other questions regarding your sponsorship, please contact us at

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